The Wedding Planner — by Alternative Wedding DJs

Welcome

Your wedding, beautifully organized

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vendors tracked

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Guest summary

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Confirmed

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Upcoming calendar events

Add events in the Calendar section or via vendor payments.

Your data

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alternativeweddingdjs.com

Start here

The basics

Fill this in first — it updates your whole planner.

The couple

Partner 1 name

Partner 2 name

Wedding date

Ceremony time

Reception end time

Guest count

Overall vibe

Wedding colors (auto-fills from mood board)

Location

Country

State / Province

City

The venue

Venue name

City and state

Full address (click map button to autofill from venue name)

Venue coordinator

Coordinator contact

Venue capacity

Parking

Day-of contacts

Pro tipGive vendors a non-couple point person to call. You shouldn't be answering logistics calls in your dress.

Day-of point person

Their phone

Backup contact

Backup phone

Your vision

3 words that describe your perfect reception

What your vendors should know about your story

Stay on track

Wedding checklist

Click to check off. Click task text to edit. Drag to reorder. Add custom tasks to any group.

Task

Who

When

Plan ahead

Planning calendar

Payments from vendors and contract dates appear automatically. Click any date to add an event.

March 2026

All events — in chronological order

Add event manually

Date

Title

Type

Notes

Follow the money

Budget tracker

Live math as you type. Track deposits, remainders, and due dates.

Total budget

Spent or committed

Remaining

Category

Budgeted

Deposit paid

Actual total

Deposit date

Status

All your people

Vendor tracker

Every vendor, every contact, every payment -- all in one place.

Things most couples forgetDo they need a meal? Backup plan if sick? Load-in time? Parking? Gratuity? Expand notes for each vendor below.

Type

Name or company

Contact

Cost

Status

Make the right choice

Compare vendors

Compare up to 3 options side by side.

Keep it official

Contracts tracker

Log signed contracts with deposit history, due dates, and file uploads.

Vendor

Key terms

Signed

Total

Deposit $

Deposit date

Remainder due

Balance due $

Status

Your people

Guest list

Track RSVPs, meals, table assignments, and who invited each guest.

Total

Confirmed

Pending

Declined

First name

Last name

RSVP

Meal

Table

Side / invited by

Wedding

Rehearsal

Bach party

Find your seat

Seating chart

Type a guest name -- autocompletes from your guest list. Type Enter to add. Click to remove.

Table name

Max seats

Your vision

Mood board

Colors you pick here automatically appear in your basics section.

Color palette — auto-syncs to Wedding colors in basics

Pinterest board

Paste your Pinterest board URL

Inspiration images

Click any tile to upload an image.

Inspiration by category

Florals

Table settings

Dress and attire

Venue decor

The details

Decor details

Florals

Florist

Florist contact

Bridal bouquet

Bridesmaid bouquets

Centerpieces

Ceremony florals

Rentals and items

Item

Qty

Cost

Source

The reception

Reception timeline

Event by event. Your DJ follows this exactly.

From your DJStart from ceremony end time and build forward. Share at least 2 weeks before the wedding.

Time

Event

DJ cue

The full picture

Day-of itinerary

Minute by minute from hair and makeup to the final dance.

Print for:Coordinator, photographer, DJ, venue coordinator, maid of honor. Everyone should know the plan.

Time

Activity

Who

Location

Set the mood

Music wishlist

Genre preferences

Other notes

Must-play songs

Song

Artist

When

Do-not-play list

Song

Artist

Reason

For your DJ

DJ notes

The more detail here, the better every moment will be.

From AWDJYour DJ reads this before your wedding. Every field you fill in is one less thing to think about on the day.

Anything else

Notes, family situations, people who should not be handed a mic

The big moment

Ceremony runsheet

Ceremony timeline

Time

Moment

Who / notes

Processional order — drag to reorder

Name

Role

Add people above then drag to set the processional order

Drag the cards to rearrange processional order. First person added walks first.

Detailed table view

Role

Name

Song if different

Ceremony music timeline

Time / cue

Song or action

Vendor notes

Readings and rituals

Reading or ritual

Who

Duration

Vow and ceremony notes

Partner 1 vow draft

Partner 2 vow draft

Ring exchange wording

Officiant cues and notes

Capture everything

Photo shot list

Share with your photographer before the wedding.

Shot description

Who is in it

Raise a glass

Speeches and toasts

Share with your DJYour DJ coordinates mic handoffs and keeps toasts from running into dinner.

Speaker and role

Order

Time limit

Vow notes

Partner 1

Partner 2

Day-of essentials

Emergency kit

Pack this bag before the wedding.

The music conversation

Ask your DJ

Everything you should tell AWDJ — and questions you should ask. Powered by 130+ weddings of experience.

From Alternative Wedding DJsThe couples who fill this section out completely have the best receptions. This is what separates good from unforgettable.

Your music identity

Your music taste in 3 words

What does your ideal dance floor look like at 10pm?

Songs that will instantly get your crowd on the floor

Songs that will clear the dance floor immediately

Crowd profile

Average guest age

How much will your crowd dance?

Mobility limitations near the floor?

Bar situation

Mic moments

Who should NEVER be handed an open mic

Who might try to grab the mic unexpectedly

Planned surprises your DJ should be ready for

Family dynamics your DJ should know

Playlist and vibe

Inspired by the AWDJ fill sheet. The more detail you give, the better your DJ can read the room.

Ceremony music style

Cocktail hour vibe

Dinner music style

Reception energy

Genres to emphasize

Genres to avoid

Songs that MUST play

Songs that must NOT play

Anything else your DJ should know

Questions to ask your DJ

AI DJ advice

Based on everything you've entered about your music, crowd, and vibe, AI will give you personalized advice from the AWDJ perspective.

Do your homework

Ask your vendors

Questions to ask each vendor before booking. Never be caught off guard.

Hope for the best

Backup plans

Plan for the worst. These are the scenarios that catch couples off guard.

Show your appreciation

Tipping guide

Based on your wedding location. Ranges adjust by state.

Tip envelopesLabel each with vendor name, stuff with cash before the wedding, give to your day-of point person to distribute at end of night.

Logistics that matter

Vendor arrivals and parking

Without this, the first hour is chaos.

Share with your venue coordinatorThey need to know who to expect and when. Print a copy for the service entrance.

Vendor

Arrival

What they need

Parking

Greeted by

Access and parking notes

Service entrance location

Vendor parking area

Load-in window

Restrictions

Nothing gets forgotten

Who has what

Assign every critical item to a specific person. If it doesn't have an owner, it doesn't show up.

Item

Who has it

Status

Your story

Love story timeline

How you met, first date, proposal. Share with guests or use for your wedding website.

Add moments to your timeline

Date

Moment title

What happened

Your love story

How are you doing?

Guest experience score

Based on what you've filled in, here's how well you've covered your guests' experience.

Score 0 / 100

The night before

Rehearsal dinner

Guests

Confirmed

Pending

Tables

Details

Venue or restaurant

City and address

Date and time

Guest count

Budget

Who's hosting

Guest list

Name

Relationship

RSVP

Table

Timeline

Seating chart

Create tables and assign rehearsal dinner guests. Type a name to autocomplete from your rehearsal guest list above.

Table name

Max seats

Floor plan

Build a layout of your rehearsal dinner space. Tables sync from the seating chart above with guest names.

TABLES:

SPACE:

ADD CUSTOM:

Click any element to select. Drag to reposition. Double-click to rename.

⊞

Add elements above or sync your rehearsal seating chart

Before the big day

Pre-wedding parties

Bachelorette, bach party, or combined. Track planning in one place. Guests marked "Bach party" in your guest list auto-populate below.

Bachelorette details

Date

City or destination

Host / maid of honor

Theme or vibe

Budget per person

Accommodations

Notes

Guest list Guests with "Bach party" checked in your main guest list appear here automatically

Name

Contact

RSVP

Itinerary

Day / time

Activity

Shared costs

Item

Cost

Who paid

Packing / bring list

Show your gratitude

Thank you notes

Total gifts

Cards sent

Still to send

Guest

Gift

Address confirmed

Sent?

Date sent

Post-wedding admin

Name change checklist

Start with Social Security, then driver's license, then everything else.

Order mattersBanks and employers need your updated ID before they'll process anything else.

Don't miss this

Marriage license

More couples forget this than you'd think. It's legally required and has deadlines.

This is not optionalRules vary by state. Check your county requirements early.

County and state

Where to get the license

Office hours

Fee

How far in advance

Expiration

Waiting period

Status

Date you plan to get it

License checklist

Pay it forward

Vendor reviews

Your reviews help other couples find the right people.

AWDJ relies on your reviewsWe rotate weekly between The Knot, WeddingWire, Google, and Zola. Even one sentence makes a difference.

Your vendors to review

or add manually:

AI review writer

AI will draft review templates for each vendor you've added, based on vendor type. Edit them and post.

The next chapter

Honeymoon planner

Trip details

Destination

Dates

Hotel or resort

Confirmation number

Flights

Budget

Packing list

Food and drinks

Menu planner

Dinner service style

Caterer

Caterer contact

Tasting date

Headcount deadline

Per person cost

Cocktail hour

Passed appetizers

Stations

Dinner

Starter

Entree option 1

Entree option 2

Vegetarian option

Kids meal

Sides

Bar

Bar type

Bar closes at

Signature cocktails

Non-alcoholic options

See the space

Venue floor plan

Build a visual of your reception. Tables from your seating chart appear with guest names. Drag everything to position it.

Add elements

TABLES:

VENDORS:

SPACE:

ADD CUSTOM:

Tip: Select an element and use the controls that appear to rotate or resize it.

⊞

Add elements above or sync your seating chart tables

Click any element to select it and access rotation and resize controls. Double-click to rename.

Your song

First dance finder

Describe the vibe, mood, or genre you want. AI will suggest real songs that fit.

Describe the vibe for your first dance

Any genres or decades you love?

Settings